In addition to taking care of returned white uniforms I have also been responsible for the following:
Maintaining a list of all uniform items that are available for pick up. Officers order their uniform items on-line but then come in to Resources to pick them up. Shipments come in from the uniform company on a daily basis.
In the uniform closet boxes are stored on shelves while bags are sorted in large FedEx bins in alphabetical order by the person’s last name. Each shelf is labeled with a letter and number. The first shelf is A and the top shelf is 1, the shelf below that is 2, and so forth. So a box on the first shelf at the very top would be labeled as “A1”. When new items come in I record the person’s name who the package is for, their work location, the date (when the package came in on), and the package’s location. All bags are labeled as “Floor Bin”, so we will know that they are in one of the FedEx boxes.
Keeping the closet organized can be incredibly time consuming because inventory has to be taken several times a week due to the fact that so many people work in Resources, all handing out uniforms. Often times people forget to remove officers’ names from the pick-up list thus making it appear like we still have the items days later. Likewise the bags get disorganized and are therefore difficult to find. What I tend to do is:
Maintaining a list of all uniform items that are available for pick up. Officers order their uniform items on-line but then come in to Resources to pick them up. Shipments come in from the uniform company on a daily basis.
In the uniform closet boxes are stored on shelves while bags are sorted in large FedEx bins in alphabetical order by the person’s last name. Each shelf is labeled with a letter and number. The first shelf is A and the top shelf is 1, the shelf below that is 2, and so forth. So a box on the first shelf at the very top would be labeled as “A1”. When new items come in I record the person’s name who the package is for, their work location, the date (when the package came in on), and the package’s location. All bags are labeled as “Floor Bin”, so we will know that they are in one of the FedEx boxes.
Keeping the closet organized can be incredibly time consuming because inventory has to be taken several times a week due to the fact that so many people work in Resources, all handing out uniforms. Often times people forget to remove officers’ names from the pick-up list thus making it appear like we still have the items days later. Likewise the bags get disorganized and are therefore difficult to find. What I tend to do is:
- Take inventory of all items in the closet, alphabetizing simultaneously.
- Recording information regarding new packages and then storing them.
- Up-dating the uniform list stored on excel.
- Printing 3 copies of the list and sending copies of the up-dated spreadsheet (via e-mail) to others in the office.
It’s not the best system in the world, but it has worked rather well so far.
To be continued in my next post!
Are you a very organized person? This task seems ideal for you if you are. I am highly organized and I think that this would be a task for me. I know how you feel about it being time consuming. Organization takes time and if you mess up or feel it’s not right, and then you have to put in more time fixing it.
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Organizing inventory!! Never fun, I use to have to do it all the time where I used to work :/ one thing I am sure you and I will never miss!
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